18 December 2020

How to send messages from your
Facebook Business Page

Written by

Faye Chong

Digital Marketing Executive


18 December 2020

How to send messages from your Facebook Business Page

Written by: Faye Chong, Digital Marketing Executive


Facebook needs no introduction. We’ve all probably used, or are still using, the world’s biggest social network platform. 

In the 3rd quarter of 2020, it’s reported that there are 2.7 billion monthly active users on Facebook. 

And to add to that, the introduction of Facebook Messenger in 2011 has seen 20 billion messages exchanged on a monthly basis.

Alt text: A meme showing how shocked people would be knowing the recent Facebook statistics.

That’s a crazy number - but people aren’t only using it as a networking or support platform.

Facebook reported that generating leads is one of the most common use cases seen on Messenger. Businesses are using Messenger to schedule appointments, drive brand awareness, and secure sales. 

That’s why in this article, we’ll walk you through how to use Facebook Messenger to connect with your customers to get that sale. 😉

What is Facebook Messenger? 📨

As its name suggests, it’s an instant messaging platform built into Facebook. Facebook Messenger was introduced in 2011, which later became a standalone app in 2014.

Though the main function is to exchange conversations, you can expect to see ads occasionally.

What is a Facebook Business Page? 😲

A Facebook business page gives businesses a chance to create an account to increase brand awareness and generate sales. You can freely upload posts and engage with customer comments on your own platform. 

Also, having a business page allows you to have direct and private conversations with customers through Messenger. Customers can now easily contact you, and you can respond to them within a few seconds. 

But how exactly do you send messages from your Facebook business page? Continue reading on as we answer some FAQs. 👇

How do I send a message from my Facebook Business Page?

Before you even start chatting with your customers, you have to make sure that you’ve already got a Business Page set up. 

To create a Facebook Business Page, you have to key in page information such as page name, category, and a description.

To get started, simply create a page and key in information such as your page name, category, and a short description.

You can also upload a profile photo to make you recognizable to your customers, and you’re good to go! 

For a more detailed guide on how to go about setting up your own page, you can check out this page.

Once you’ve got your page up and running, remember to configure your settings to allow your customers to be able to send you private messages. You can do this in 2 simple steps 👇

1. Click on page settings.

Click on page settings to set up private messaging.

2. Check the box to allow people to communicate with you through Messenger. Then click on “save changes”.

Check the box to allow people to communicate with you through Messenger.
Novocall’s Facebook business page inbox.

With the Message button showing on your main page, your customers will now be able to send you private messages over Messenger. 

Do take note that you can only send a message back to a customer if they’ve messaged you first. You’re also unable to send messages to another Facebook business page. 

How do I set up “Away” messages on my Facebook Business Page?

You can’t possibly be tending to your Facebook page 24/7. What if a message comes in the middle of the night.

That’s when Facebook’s automated “Away” messages come in handy. Here’s a quick guide on setting it up:

1. Click on page settings.

Click on page settings to set up away messages.

2. Click on the “Messaging” tab on the left.

Click on the Messaging tab on the left.

3. Scroll to the bottom of the page and click on “Set Up”.

Scroll to the bottom of the “Messaging” page and click on “Set Up”.

4. Under the “Greet People” drop-down tab, click on “Away message”, followed by “Edit”.

Under the “Greet People” drop down tab, click on “Away message”, followed by “Edit”.

5. Set up your away message and click on “save” at the top right.

Set up your away message and click on “save” at the top right. You can also set up a schedule to send your message.

When setting up your away message, you get an instant preview of what the message will look like. 

The default settings send your away message instantly. However, you can set up a schedule to send the message. 

And there you have it - it’s pretty easy, right?

How do I link Facebook Messenger to my website?

Adding Messenger to your website allows site visitors to directly chat with you. 

There are 2 ways you can do this: either generate a Messenger Link or embedd a Chat Plugin. Because we’re on the topic of adding Messenger to your website, we’ll focus on the Chat Plugin. 

1. Click on page settings.

Click on page settings to get the embed code.

2. Click on the “Messaging” tab on the left.

Click on the Messaging tab on the left.

3. Scroll to the bottom until you see “Add Messenger to your website” and click on “Get started”.

Click on ‘Get Started’ to edit your plugin and get your code.

4. Edit your Plugin.

Edit Messenger Chat Plugin settings.
Facebook generates a code that you can easily copy and paste into your website.

Here, you can edit the greeting and even change the language for the Chat Plugin. You can toggle between “Desktop preview” and “Mobile preview” to see how the pop-up will look like on different interfaces. 

Once you’re happy with your edits, Facebook automatically generates a code that you can just copy and paste into your website! 

And that’s it! Now you can easily chat with your customers on your website via Messenger.

Why should you use Facebook Messenger for business? 🤔

According to Statista, there are 1.3 billion active users on Facebook Messenger. If that isn’t enough to convince you to start using the app, then here are a few other reasons.

1. Be where your customers expect you to be 

The rise and success of Facebook Messenger (and other messaging apps) evidently shows that the way customers engage with businesses has evolved. 

Your customers now expect to be able to message you. 

Research shows that: 

  • More than 81% of respondents message businesses to ask about products or services
  • 75% of respondents message businesses for support
  • Over 74% of respondents message business to make a purchase

On average, that’s 76% of your customers contacting you on Messenger for these purposes, and possibly more! 

Imagine all the opportunities lost if you don’t have Messenger set up on your Facebook business page. 


2. Generate high-quality leads


In a survey done by Facebook, 56% of respondents said that they message businesses across their entire customer journey

This gives you countless opportunities to follow-up with that customer. You can take this chance to gather valuable information and learn more about your customers to build stronger relationships. 

Furthermore, leads who reach out to you directly through Messenger are likely to be familiar with your brand and have shown some interest in your products or services. 

Also, since you’re already got them in your inbox, take the chance to re-contact them regarding product updates, new releases, or promotional offers. 

3. Gain customers’ trust 

The concept is pretty straightforward - if you’re easily contactable by your customers, you gain their trust. 

That’s because being able to directly communicate with a brand like how they would with friends and family makes you more human. And people tend to trust businesses that provide them with a human connection

Customers also feel more confident about a business if they are able to connect with them this easily. 


4. An additional medium for transactions

As mentioned above, 74% of respondents said that they message businesses to make a purchase. If you use Messenger as an additional platform for transactions, this increases customer experience as well as conversions. 

Here are 2 scenarios:

1. A customer takes interest in your product or service from your Facebook Ads. They click onto your profile and decide to send you a message. Your rep directs them to your website, where they’ll have to fill in a form or add the item to their cart to purchase. 

2. A customer takes interest in your product or service from your Facebook Ads. They click onto your profile and decide to send you a message. Your rep guides them through the buying process, and the purchase is made in Messenger.

Which do you think is better?

(We hope you chose the second one 😅)

In the first scenario, they could drop off if you direct them to an external site. This also prolongs the buying cycle.

Processing their transaction right in Messenger means you can “lock them in” and close the deal faster. You don’t have to worry about them dropping off since you’re handling it all on one platform. 

But if you have a longer sales cycle, such as SaaS businesses, Messenger can serve as a platform to create personalized touchpoints. 

Facebook Messenger tips 💡

1. Proofread your replies

This is important especially if you’re using Messenger’s auto-reply feature. 

Typos are common and they’re an honest mistake. However, they shouldn’t be appearing in auto-replies that you’ve crafted and set up beforehand. You wouldn’t want to give a bad impression to customers when they send you a message and your reply is full of typos!

Keep in mind that you should also make it a habit to proofread your replies when replying to customers.

2. Keep it personalized

People approach businesses when they don’t sound robotic. 

Something as simple as using a customer’s name in your replies can make them feel validated and important.

According to a survey done by Facebook, 91% of consumers are more likely to shop with brands who recognize, remember and provide them with relevant offers and recommendations. 

3. Be very responsive (and show off your badge!)


In today’s world, businesses are required to be responsive. Leads who are contacted within 5 minutes are 9 times more likely to convert.

Leads who are contacted within 5 minutes are 9 times more likely to convert.

Luckily for you, Facebook awards businesses with badges for being responsive. To earn a “responsive” badge, you must have a response time of less than 15 minutes and a 90% response rate.

Once you’ve obtained the badge, be sure to show it off on your page! This tells customers that you’re prompt in your replies, and they won’t be left waiting for a reply that never comes. 

Furthermore, having this badge will increase customers’ willingness to message you because they know they’ll receive a reply.

4. Be mindful of the 24-hour messaging window

Did you know about Messenger’s 24-hour messaging window?

To make the experience more enjoyable for Facebook users, Facebook put a limit on how often businesses can reach out to customers on Messenger. 

When businesses receive a message from customers, they only have 24 hours to respond. They can send unlimited messages, and that includes promotional content like offers and ads. 

Do take note to close the deal within the first 24 hours, otherwise, your only other option is to send a Sponsored Message

However, this doesn’t mean that you should send them a message every hour. That’ll just get you flagged for spam and you’ll probably never see that customer again. 😔

What’s next?

Facebook Messenger is a fantastic app that businesses should definitely use to communicate with their customers!

That said, it shouldn't be the only app that you are using. As of February 2020, Whatsapp has a total of 2 billion users worldwide

While LINE does not openly publish user statistics, it is known to be the most popular messaging app in Taiwan, Japan, and second in Indonesia. 

And let’s not forget Telegram that’s continuing to grow in popularity! As of April 2020, it reported a total of 400 million monthly users worldwide.

Omnichannel messaging platforms like Novochat allows businesses to communicate directly with its customers through these apps.

Using multiple messenger apps helps businesses connect with a larger number of customers and helps improve customer relations. Software like omnichannel messaging platforms even allows you to manage multiple messaging apps on a single tool.

Conclusion

We hope that this guide has been helpful in helping better understand how to send messages via your Facebook business page!

From generating high-quality leads to gaining customer trust, Messenger brings about many benefits to businesses. But why stop there?

Using multiple messenger apps can further enhance the benefits that these apps brings to businesses.

If you’re interested to know how else you can communicate with your customers through various messaging platforms, sign up for NovoChat for free today!