WhatsApp Templates

13 Best WhatsApp templates for the Education sector


WhatsApp Templates

13 Best WhatsApp templates for the Education sector


When a new school year comes around, it’s common that staff and students alike are scurrying to get ready for the new term. 

To help make the preparation a smooth sailing one, your institution can look into using chat marketing solutions to send personalized mass messages. 

But, while sending messages to your students and staff members can help speed up processes, having to manually send individual messages can be extremely time-consuming. 

This is why you need message templates to help speed up the process and cut down on manual work. Furthermore, you don’t have to reinvent the wheel for every conversation with a customer! 

Let’s take a look at the best Education WhatsApp templates so you can send more messages in less time. 👇

P.S. These templates aren’t just for WhatsApp — they can be used as SMS templates, for Telegram, Messenger, etc. Feel free to adjust the templates according to your needs.

When a new school year comes around, it’s common that staff and students alike are scurrying to get ready for the new term. 

To help make the preparation a smooth sailing one, your institution can look into using chat marketing solutions to send personalized mass messages. 

But, while sending messages to your students and staff members can help speed up processes, having to manually send individual messages can be extremely time-consuming. 

This is why you need message templates to help speed up the process and cut down on manual work. Furthermore, you don’t have to reinvent the wheel for every conversation with a customer! 

Let’s take a look at the best Education WhatsApp templates so you can send more messages in less time. 👇

P.S. These templates aren’t just for WhatsApp — they can be used as SMS templates, for Telegram, Messenger, etc. Feel free to adjust the templates according to your needs.

13 Best Education WhatsApp templates

WhatsApp templates for Greetings

While welcome messages might not necessarily be applicable for students, it’s great to send such messages to your students’ parents who have opted into your communication list. This leaves a good impression on the parents and also informs them that they have successfully been added to your list. 

Here’s a template you can use:

Use this education WhatsApp template to send welcome messages.

WhatsApp templates for Absenteeism

Once again, this template is meant for students’ parents to notify them of their child’s absenteeism from school. 

Here’s a template you can use:

Use this education WhatsApp template to send absenteeism messages.

WhatsApp templates for Emergencies

When emergencies arise, the quickest way to reach out to a student’s parent or guardian would be through call. However, in situations where there’s no answer, your staff can send a simple text message to follow up and request for the parent or guardian to call them back. 

Here’s a template you can use:

Use this education WhatsApp template to send emergency messages.

WhatsApp templates for School Closures

There could be several reasons for a school to close, such as weather circumstances, holidays, and even special events. When such situations arise, it’s good practice to inform both students, parents, and even internal staff members about the closure.

Here are some templates you can use:

Use this education WhatsApp template to send school closure messages.
Use this education WhatsApp template to send school closure messages.

WhatsApp templates for Bullying Incidents

Unfortunately, bullying still remains very prevalent in schools and institutions. When a bullying incident gets brought to your attention, it’s important to address it and assure your students and their parents that such actions will not be tolerated. You can also take this chance to offer your students additional support platforms through messaging.

Here’s a template you can use:

Use this education WhatsApp template to send bullying messages.

WhatsApp templates for Two-Factor Authentication

Oftentimes, institutions have their own school portal for students to access their documents such as test results, class schedules, and more. It’s always important to keep such portals safe for your students and ensure that their documents are confidential. Hence, you can set up two-factor authentication and send security codes to your students when they’re trying to access the portal.

Here’s a template you can use:

Use this education WhatsApp template to send two-factor authentication messages.

WhatsApp templates for Staff Replacements

Sometimes, teachers could also face emergencies and could possibly miss a class they’re supposed to lecture. When such situations arise, you can send an internal text message to all staff members to look for a replacement.

Here’s a template you can use:

Use this education WhatsApp template to send staff replacement messages.

WhatsApp templates for Internal Staff Surveys

Gathering feedback from your staff members can present some of the most valuable insights into school processes, operations, and even events.

Here's a template you can use:

Use this education WhatsApp template to send staff survey messages.

WhatsApp templates for Reminders

When it comes to deadlines and reminders, having templates can eliminate the time-consuming task of typing a message from scratch. After all, the content of this message stays consistent for each situation.

Here are some templates you can use:

Use this education WhatsApp template to send reminder messages.
Use this education WhatsApp template to send reminder messages.
Use this education WhatsApp template to send reminder messages.
Use this education WhatsApp template to send reminder messages.

13 Best Education WhatsApp templates

WhatsApp templates for Greetings

While welcome messages might not necessarily be applicable for students, it’s great to send such messages to your students’ parents who have opted into your communication list. This leaves a good impression on the parents and also informs them that they have successfully been added to your list. 

Here’s a template you can use:

Use this education WhatsApp template to send welcome messages.

WhatsApp templates for Absenteeism

Once again, this template is meant for students’ parents to notify them of their child’s absenteeism from school. 

Here’s a template you can use:

Use this education WhatsApp template to send absenteeism messages.

WhatsApp templates for Emergencies

When emergencies arise, the quickest way to reach out to a student’s parent or guardian would be through call. However, in situations where there’s no answer, your staff can send a simple text message to follow up and request for the parent or guardian to call them back. 

Here’s a template you can use:

Use this education WhatsApp template to send emergency messages.

WhatsApp templates for School Closures

There could be several reasons for a school to close, such as weather circumstances, holidays, and even special events. When such situations arise, it’s good practice to inform both students, parents, and even internal staff members about the closure.

Here are some templates you can use:

Use this education WhatsApp template to send school closure messages.
Use this education WhatsApp template to send school closure messages.

WhatsApp templates for Bullying Incidents

Unfortunately, bullying still remains very prevalent in schools and institutions. When a bullying incident gets brought to your attention, it’s important to address it and assure your students and their parents that such actions will not be tolerated. You can also take this chance to offer your students additional support platforms through messaging.

Here’s a template you can use:

Use this education WhatsApp template to send bullying messages.

WhatsApp templates for Two-Factor Authentication

Oftentimes, institutions have their own school portal for students to access their documents such as test results, class schedules, and more. It’s always important to keep such portals safe for your students and ensure that their documents are confidential. Hence, you can set up two-factor authentication and send security codes to your students when they’re trying to access the portal.

Here’s a template you can use:

Use this education WhatsApp template to send two-factor authentication messages.

WhatsApp templates for Staff Replacements

Sometimes, teachers could also face emergencies and could possibly miss a class they’re supposed to lecture. When such situations arise, you can send an internal text message to all staff members to look for a replacement.

Here’s a template you can use:

Use this education WhatsApp template to send staff replacement messages.

WhatsApp templates for Internal Staff Surveys

Gathering feedback from your staff members can present some of the most valuable insights into school processes, operations, and even events.

Here's a template you can use:

Use this education WhatsApp template to send staff survey messages.

WhatsApp templates for Reminders

When it comes to deadlines and reminders, having templates can eliminate the time-consuming task of typing a message from scratch. After all, the content of this message stays consistent for each situation.

Here are some templates you can use:

Use this education WhatsApp template to send reminder messages.
Use this education WhatsApp template to send reminder messages.
Use this education WhatsApp template to send reminder messages.
Use this education WhatsApp template to send reminder messages.

Want more templates?

And that’s our list of education WhatsApp templates!

Want more templates for different industries and use cases? We have over 100+ message templates over at our Message Template Library

Want more templates?

And that’s our list of education WhatsApp templates!

Want more templates for different industries and use cases? We have over 100+ message templates over at our Message Template Library